Documents

Issue	Point of Contact	Responsible Party	Date Required	Date Complete	Remarks
Inventory Signs for Marching Units	Dan Doyle	HRCVO	02/01/2022
Inventory Placards for VIP Cars	Dan Doyle	HRCVO	02/01/2022
Draft Proclamation for Mayors Signature	Bob Freitag	HRCVO	03/01/2022	01/24/2022
Complete Luncheon Contract	Venetta Charles	HRCVO	03/15/2022		Finalize Date- and Time.
Grand Marshal Nominations		HRCVO	03/26/2022
Update �Virginia is for Lovers� Website		HRCVO	04/01/2022		(https://virginia.extranet.simpleviewcrm.com/#/display)
Order Replacement Parade Signs		HRCVO	04/01/2022		https://www.signsonthecheap.com
Approve Proclamation	Bob Freitag	SCV	04/01/2022	01/24/2022	Co-Sponsor
Street Construction Update		HRCVO	04/01/2022
Submit Flyover Request	Bob Freitag	HRCVO	04/01/2022
Submit Lead Band Request		HRCVO	04/01/2022		https://www.tradoc.army.mil/Organizations/TRADOC-Staff/TRADOC-Band/
Provide Fund Raising Letters		HRCVO	04/01/2022
Submit Veterans Day Regional Site Application	Teresa Diaz/ Barbara Morrison	Virginia Beach	04/01/2022		Bob Freitag support
Confirm Next Year Co-Sponsor		HRCVO	04/15/2022	01/24/2022	MOAA – Hampton Roads Chapter
Select Grand Marshal		HRCVO	04/24/2022		Nominations Due 25 March
Co-Sponsor select Co-Marshall	Co-Sponsor	SCV	04/24/2022
Finalize Luncheon Costs		HRCVO	05/01/2022
Determine Parade Invitation List		HRCVO	05/01/2022
Schedule Proclamation Signings	Bob Freitag	HRCVO	05/01/2022		Co-Sponsor support required
Determine Parade Coordination Scheme		HRCVO	05/01/2022		Need to identify area chairmen: Car Coordinator- Parade Marshals- Show Mobile- Rifle Salute- Luncheon- Logistics
Request Insurance Waiver		HRCVO	05/01/2022		Long term waiver provided
Coordinate with Virginia Beach Fine Arts Director regarding High School Bands		HRCVO	05/01/2022
Submit Grand Marshal picture and biography for program	Bob Freitag	Nominating Organization	05/27/2022
Submit Co-Marshal picture and biography for program	Co-Sponsor	SCV	05/27/2022
Review Parade Budget	Mike Maliniak	HRCVO	05/27/2022
Coordinate Parade Press Coverage		HRCVO	06/01/2022		WTKR Streaming?
Determine VIP Invitation List		HRCVO	06/01/2022
Determine Flyover Provider	Bob Freitag	HRCVO	06/01/2022
Request Parade Permit		HRCVO	06/01/2022		Waiver Requested
Mail Standard Group Invitations		HRCVO	06/01/2022
Mail VIP Invitations		HRCVO	07/01/2022
Request Rifle Salute	Mike Maliniak	HRCVO	07/01/2022		VB Police Department
Street Construction Update	Dan Doyle	HRCVO	07/01/2022		Check Height Restrictions (Busses)
Print Luncheon Tickets	Venetta Charles	HRCVO	07/01/2022
Order Folding Chairs	Mike Maliniak	HRCVO	07/01/2022		350
Order Golf Carts	Mike Maliniak	HRCVO	07/01/2022		4
Order Portable Facilities	Mike Maliniak	HRCVO	07/01/2022		4
Provide Chaplain Info for Ceremony and Luncheon	Co-Sponsor	SCV	07/24/2022
Finalize Program Layout	Bob Freitag	HRCVO	07/24/2022		In Progress
Verify Signs for Marching Units	Dan Doyle	HRCVO	07/24/2022		Poles/Hardware
Verify Placards for VIP Cars	Dan Doyle	HRCVO	07/24/2022
Approve News Release	Dan Doyle	HRCVO	07/24/2022
Send News Release	Teresa Diaz	Virginia Beach	08/15/2022
Coordinate Parade Volunteers	Dan Doyle	HRCVO	08/15/2022		Parade Marshals (20)- Car Line-up (3)- Car Drop-off (3)- VIP Seating (3)- Setup/Clean up
Set Up meeting with Rec Services	Dan Doyle	HRCVO	08/15/2022		27 October @ 1:30 PM
Request 10 cases of water	Vietnam Veterans of America Tidewater Chapter 48	HRCVO	09/01/2022
Verify Convention Center will be OPEN.	Dan Doyle	HRCVO	09/01/2022		7:00 AM
Verify 17th St/Atlantic Avenue Rest Rooms will be OPEN.	Dan Doyle	HRCVO	09/01/2022		Resort management will try
Determine Parking Scheme	Dan Doyle	HRCVO	09/01/2022
Determine Parade Master of Ceremonies	Dan Doyle	HRCVO	09/01/2022		Lanny White
Coordinate Parade Sound System	Bob Freitag	HRCVO	09/01/2022		Virgil
Determine Box Lunch Requirements		HRCVO	09/01/2022		44
Determine Car Providers		HRCVO	10/01/2022		In Progress
Schedule Parade Marshal Training Session	Dan Doyle	HRCVO	10/01/2022
Parade Applications Due		HRCVO	10/01/2022
Street Construction Update		HRCVO	10/01/2022		Check Height Restrictions (Busses)
Determine Reviewing Stand Seating	Dan Doyle	HRCVO	10/15/2022
Draft Parade Script		HRCVO	10/15/2022
Determine Parade Lineup		HRCVO	10/15/2022
Determine Car Lineup		HRCVO	10/15/2022		In Progress
Determine/Order HRCVO Awards	Dan Doyle	HRCVO	10/15/2022
Send Parade Lineup Notifications		HRCVO	10/25/2022
Send Parade Script		HRCVO	10/25/2022
Construct Number Placards for Parade Units	Dan Doyle	HRCVO	10/25/2022
Reviewing Stand Seating Plan	Dan Doyle	HRCVO	10/27/2022
Coordinate Show Mobile Set Up	Bob Freitag	HRCVO	10/27/2022		10 November @ 9 AM
Parade Marshal Training Session	Dan Doyle	HRCVO	10/30/2022
Pickup Water	Vietnam Veterans of America Tidewater Chapter 48	HRCVO	11/09/2022
Show Mobile Setup	Bob Freitag	HRCVO	11/10/2022		Co-Sponsor support required
Mark Off Parade End Point		HRCVO	11/10/2024
Mark Off Car Pickup Area		HRCVO	11/10/2024
Mark Off Car Drop Off Area		HRCVO	11/10/2024
Set up Chairs		HRCVO	11/11/2024		Chair Company/Volunteers
Reviewing Stand
VIP Section					Rope Off (bullets from storage) – Post Marshals
Band
Spectators
Water Distributed	Vietnam Veterans of America Tidewater Chapter 48	HRCVO	11/11/2024		Band Area- Reviewing Stand- VIP Seating Area- Parade Marshals
Marshals at Parade Lineup Area	Dan Doyle	HRCVO	11/11/2024		All Marshals have entire parade lineup
Marshals at Parade End Point		HRCVO	11/11/2024
Marshals at Car Drop Off Area		HRCVO	11/11/2024
Send all VIP Cars to Lineup spot		HRCVO	11/11/2024
Start Parade	Dan Doyle	HRCVO	11/11/2024
Lessons Learned Review	Dan Doyle	HRCVO	11/22/2024
Mail Thank You Letters	Dan Doyle	HRCVO	12/15/2024
Area Chairmen:
Parade Marshals	Dan Doyle
Show Mobile	Bob Freitag
Luncheon	Venetta Charles
Logistics	Mike Maliniak
Car Coordinator
Rifle Salute	Mike Maliniak
Press Coverage	Bob Randall