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HRCVO Documents

New or Renewal Membership Form

2022 Annual Financial Audit Report

HRCVO By-Laws (Amended 24July2023)

HRCVO Budget 2023


VA Thank You Letter – August 2023

VA Thank You Letter – May 2023

Del Karen S Greenhalgh – Thank You Letter – June 2023

Statement from Bill DeSteph (2023 Parade Grand Marshal)

VA Thank You Letter – Feb 2023

YMCA Thank You Letter – December 2022

VAMC Thank You Letter – November 2022

City of VB Press Release – Sept 2022

Veterans Day Nation Committee 2022

VA Thank You Letter – Jan 2022

VA Thank You Letter – Jun 2022

Diaz Thank You Note – Aug 2022

Mission BBQ Thank You – Aug 2022

Previous Meetings’ Minutes

August 2023

July 2023

June 2023

May 2023

April 2023

March 2023

February 2023

January 2023

November 2022

October 2022

September 2022

August 2022

July 2022

June 2022

May 2022

April 2022

March 2022

February 2022

January 2022

November 2021

Parade Resources

Parade Unit Application


Parade Future Co-Sponsor List


Issue Point of Contact Responsible Party Date Required Date Complete Remarks
Inventory Signs for Marching Units Dan Doyle HRCVO 02/01/2022
Inventory Placards for VIP Cars Dan Doyle HRCVO 02/01/2022
Draft Proclamation for Mayors Signature Bob Freitag HRCVO 03/01/2022 01/24/2022
Complete Luncheon Contract Venetta Charles HRCVO 03/15/2022 Finalize Date- and Time.
Grand Marshal Nominations HRCVO 03/26/2022
HRCVO 04/01/2022 (
Order Replacement Parade Signs HRCVO 04/01/2022
Approve Proclamation Bob Freitag SCV 04/01/2022 01/24/2022 Co-Sponsor
Street Construction Update HRCVO 04/01/2022
Submit Flyover Request Bob Freitag HRCVO 04/01/2022
Submit Lead Band Request HRCVO 04/01/2022
Provide Fund Raising Letters HRCVO 04/01/2022
Submit Veterans Day Regional Site Application Teresa Diaz/ Barbara Morrison Virginia Beach 04/01/2022 Bob Freitag support
Confirm Next Year Co-Sponsor HRCVO 04/15/2022 01/24/2022 MOAA - Hampton Roads Chapter
Select Grand Marshal HRCVO 04/24/2022 Nominations Due 25 March
Co-Sponsor select Co-Marshall Co-Sponsor SCV 04/24/2022
Finalize Luncheon Costs HRCVO 05/01/2022
Determine Parade Invitation List HRCVO 05/01/2022
Schedule Proclamation Signings Bob Freitag HRCVO 05/01/2022 Co-Sponsor support required
Determine Parade Coordination Scheme HRCVO 05/01/2022 Need to identify area chairmen: Car Coordinator- Parade Marshals- Show Mobile- Rifle Salute- Luncheon- Logistics
Request Insurance Waiver HRCVO 05/01/2022 Long term waiver provided
Coordinate with Virginia Beach Fine Arts Director regarding High School Bands HRCVO 05/01/2022
Submit Grand Marshal picture and biography for program Bob Freitag Nominating Organization 05/27/2022
Submit Co-Marshal picture and biography for program Co-Sponsor SCV 05/27/2022
Review Parade Budget Mike Maliniak HRCVO 05/27/2022
Coordinate Parade Press Coverage HRCVO 06/01/2022 WTKR Streaming?
Determine VIP Invitation List HRCVO 06/01/2022
Determine Flyover Provider Bob Freitag HRCVO 06/01/2022
Request Parade Permit HRCVO 06/01/2022 Waiver Requested
Mail Standard Group Invitations HRCVO 06/01/2022
Mail VIP Invitations HRCVO 07/01/2022
Request Rifle Salute Mike Maliniak HRCVO 07/01/2022 VB Police Department
Street Construction Update Dan Doyle HRCVO 07/01/2022 Check Height Restrictions (Busses)
Print Luncheon Tickets Venetta Charles HRCVO 07/01/2022
Order Folding Chairs Mike Maliniak HRCVO 07/01/2022 350
Order Golf Carts Mike Maliniak HRCVO 07/01/2022 4
Order Portable Facilities Mike Maliniak HRCVO 07/01/2022 4
Provide Chaplain Info for Ceremony and Luncheon Co-Sponsor SCV 07/24/2022
Finalize Program Layout Bob Freitag HRCVO 07/24/2022 In Progress
Verify Signs for Marching Units Dan Doyle HRCVO 07/24/2022 Poles/Hardware
Verify Placards for VIP Cars Dan Doyle HRCVO 07/24/2022
Approve News Release Dan Doyle HRCVO 07/24/2022
Send News Release Teresa Diaz Virginia Beach 08/15/2022
Coordinate Parade Volunteers Dan Doyle HRCVO 08/15/2022 Parade Marshals (20)- Car Line-up (3)- Car Drop-off (3)- VIP Seating (3)- Setup/Clean up
Set Up meeting with Rec Services Dan Doyle HRCVO 08/15/2022 27 October @ 1:30 PM
Request 10 cases of water Vietnam Veterans of America Tidewater Chapter 48 HRCVO 09/01/2022
Verify Convention Center will be OPEN. Dan Doyle HRCVO 09/01/2022 7:00 AM
Verify 17th St/Atlantic Avenue Rest Rooms will be OPEN. Dan Doyle HRCVO 09/01/2022 Resort management will try
Determine Parking Scheme Dan Doyle HRCVO 09/01/2022
Determine Parade Master of Ceremonies Dan Doyle HRCVO 09/01/2022 Lanny White
Coordinate Parade Sound System Bob Freitag HRCVO 09/01/2022 Virgil
Determine Box Lunch Requirements HRCVO 09/01/2022 44
Determine Car Providers HRCVO 10/01/2022 In Progress
Schedule Parade Marshal Training Session Dan Doyle HRCVO 10/01/2022
Parade Applications Due HRCVO 10/01/2022
Street Construction Update HRCVO 10/01/2022 Check Height Restrictions (Busses)
Determine Reviewing Stand Seating Dan Doyle HRCVO 10/15/2022
Draft Parade Script HRCVO 10/15/2022
Determine Parade Lineup HRCVO 10/15/2022
Determine Car Lineup HRCVO 10/15/2022 In Progress
Determine/Order HRCVO Awards Dan Doyle HRCVO 10/15/2022
Send Parade Lineup Notifications HRCVO 10/25/2022
Send Parade Script HRCVO 10/25/2022
Construct Number Placards for Parade Units Dan Doyle HRCVO 10/25/2022
Reviewing Stand Seating Plan Dan Doyle HRCVO 10/27/2022
Coordinate Show Mobile Set Up Bob Freitag HRCVO 10/27/2022 10 November @ 9 AM
Parade Marshal Training Session Dan Doyle HRCVO 10/30/2022
Pickup Water Vietnam Veterans of America Tidewater Chapter 48 HRCVO 11/09/2022
Show Mobile Setup Bob Freitag HRCVO 11/10/2022 Co-Sponsor support required
Mark Off Parade End Point HRCVO 11/10/2023
Mark Off Car Pickup Area HRCVO 11/10/2023
Mark Off Car Drop Off Area HRCVO 11/10/2023
Set up Chairs HRCVO 11/11/2023 Chair Company/Volunteers
Reviewing Stand
VIP Section Rope Off (bullets from storage) - Post Marshals
Water Distributed Vietnam Veterans of America Tidewater Chapter 48 HRCVO 11/11/2023 Band Area- Reviewing Stand- VIP Seating Area- Parade Marshals
Marshals at Parade Lineup Area Dan Doyle HRCVO 11/11/2023 All Marshals have entire parade lineup
Marshals at Parade End Point HRCVO 11/11/2023
Marshals at Car Drop Off Area HRCVO 11/11/2023
Send all VIP Cars to Lineup spot HRCVO 11/11/2023
Start Parade Dan Doyle HRCVO 11/11/2023
Lessons Learned Review Dan Doyle HRCVO 11/22/2023
Mail Thank You Letters Dan Doyle HRCVO 12/15/2023
Area Chairmen:
Parade Marshals Dan Doyle
Show Mobile Bob Freitag
Luncheon Venetta Charles
Logistics Mike Maliniak
Car Coordinator
Rifle Salute Mike Maliniak
Press Coverage Bob Randall
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