HRCVO Documents
New or Renewal Membership Form
2022 Annual Financial Audit Report
HRCVO By-Laws (Amended 24July2023)
Correspondence
VA Thank You Letter – August 2023
VA Thank You Letter – May 2023
Del Karen S Greenhalgh – Thank You Letter – June 2023
Statement from Bill DeSteph (2023 Parade Grand Marshal)
VA Thank You Letter – Feb 2023
YMCA Thank You Letter – December 2022
VAMC Thank You Letter – November 2022
City of VB Press Release – Sept 2022
Veterans Day Nation Committee 2022
VA Thank You Letter – Jan 2022
VA Thank You Letter – Jun 2022
Diaz Thank You Note – Aug 2022
Mission BBQ Thank You – Aug 2022
Previous Meetings’ Minutes
Parade Resources
POAM
Issue | Point of Contact | Responsible Party | Date Required | Date Complete | Remarks |
---|---|---|---|---|---|
Inventory Signs for Marching Units | Dan Doyle | HRCVO | 02/01/2022 | ||
Inventory Placards for VIP Cars | Dan Doyle | HRCVO | 02/01/2022 | ||
Draft Proclamation for Mayors Signature | Bob Freitag | HRCVO | 03/01/2022 | 01/24/2022 | |
Complete Luncheon Contract | Venetta Charles | HRCVO | 03/15/2022 | Finalize Date- and Time. | |
Grand Marshal Nominations | HRCVO | 03/26/2022 | |||
HRCVO | 04/01/2022 | (https://virginia.extranet.simpleviewcrm.com/#/display) | |||
Order Replacement Parade Signs | HRCVO | 04/01/2022 | https://www.signsonthecheap.com | ||
Approve Proclamation | Bob Freitag | SCV | 04/01/2022 | 01/24/2022 | Co-Sponsor |
Street Construction Update | HRCVO | 04/01/2022 | |||
Submit Flyover Request | Bob Freitag | HRCVO | 04/01/2022 | ||
Submit Lead Band Request | HRCVO | 04/01/2022 | https://www.tradoc.army.mil/Organizations/TRADOC-Staff/TRADOC-Band/ | ||
Provide Fund Raising Letters | HRCVO | 04/01/2022 | |||
Submit Veterans Day Regional Site Application | Teresa Diaz/ Barbara Morrison | Virginia Beach | 04/01/2022 | Bob Freitag support | |
Confirm Next Year Co-Sponsor | HRCVO | 04/15/2022 | 01/24/2022 | MOAA - Hampton Roads Chapter | |
Select Grand Marshal | HRCVO | 04/24/2022 | Nominations Due 25 March | ||
Co-Sponsor select Co-Marshall | Co-Sponsor | SCV | 04/24/2022 | ||
Finalize Luncheon Costs | HRCVO | 05/01/2022 | |||
Determine Parade Invitation List | HRCVO | 05/01/2022 | |||
Schedule Proclamation Signings | Bob Freitag | HRCVO | 05/01/2022 | Co-Sponsor support required | |
Determine Parade Coordination Scheme | HRCVO | 05/01/2022 | Need to identify area chairmen: Car Coordinator- Parade Marshals- Show Mobile- Rifle Salute- Luncheon- Logistics | ||
Request Insurance Waiver | HRCVO | 05/01/2022 | Long term waiver provided | ||
Coordinate with Virginia Beach Fine Arts Director regarding High School Bands | HRCVO | 05/01/2022 | |||
Submit Grand Marshal picture and biography for program | Bob Freitag | Nominating Organization | 05/27/2022 | ||
Submit Co-Marshal picture and biography for program | Co-Sponsor | SCV | 05/27/2022 | ||
Review Parade Budget | Mike Maliniak | HRCVO | 05/27/2022 | ||
Coordinate Parade Press Coverage | HRCVO | 06/01/2022 | WTKR Streaming? | ||
Determine VIP Invitation List | HRCVO | 06/01/2022 | |||
Determine Flyover Provider | Bob Freitag | HRCVO | 06/01/2022 | ||
Request Parade Permit | HRCVO | 06/01/2022 | Waiver Requested | ||
Mail Standard Group Invitations | HRCVO | 06/01/2022 | |||
Mail VIP Invitations | HRCVO | 07/01/2022 | |||
Request Rifle Salute | Mike Maliniak | HRCVO | 07/01/2022 | VB Police Department | |
Street Construction Update | Dan Doyle | HRCVO | 07/01/2022 | Check Height Restrictions (Busses) | |
Print Luncheon Tickets | Venetta Charles | HRCVO | 07/01/2022 | ||
Order Folding Chairs | Mike Maliniak | HRCVO | 07/01/2022 | 350 | |
Order Golf Carts | Mike Maliniak | HRCVO | 07/01/2022 | 4 | |
Order Portable Facilities | Mike Maliniak | HRCVO | 07/01/2022 | 4 | |
Provide Chaplain Info for Ceremony and Luncheon | Co-Sponsor | SCV | 07/24/2022 | ||
Finalize Program Layout | Bob Freitag | HRCVO | 07/24/2022 | In Progress | |
Verify Signs for Marching Units | Dan Doyle | HRCVO | 07/24/2022 | Poles/Hardware | |
Verify Placards for VIP Cars | Dan Doyle | HRCVO | 07/24/2022 | ||
Approve News Release | Dan Doyle | HRCVO | 07/24/2022 | ||
Send News Release | Teresa Diaz | Virginia Beach | 08/15/2022 | ||
Coordinate Parade Volunteers | Dan Doyle | HRCVO | 08/15/2022 | Parade Marshals (20)- Car Line-up (3)- Car Drop-off (3)- VIP Seating (3)- Setup/Clean up | |
Set Up meeting with Rec Services | Dan Doyle | HRCVO | 08/15/2022 | 27 October @ 1:30 PM | |
Request 10 cases of water | Vietnam Veterans of America Tidewater Chapter 48 | HRCVO | 09/01/2022 | ||
Verify Convention Center will be OPEN. | Dan Doyle | HRCVO | 09/01/2022 | 7:00 AM | |
Verify 17th St/Atlantic Avenue Rest Rooms will be OPEN. | Dan Doyle | HRCVO | 09/01/2022 | Resort management will try | |
Determine Parking Scheme | Dan Doyle | HRCVO | 09/01/2022 | ||
Determine Parade Master of Ceremonies | Dan Doyle | HRCVO | 09/01/2022 | Lanny White | |
Coordinate Parade Sound System | Bob Freitag | HRCVO | 09/01/2022 | Virgil | |
Determine Box Lunch Requirements | HRCVO | 09/01/2022 | 44 | ||
Determine Car Providers | HRCVO | 10/01/2022 | In Progress | ||
Schedule Parade Marshal Training Session | Dan Doyle | HRCVO | 10/01/2022 | ||
Parade Applications Due | HRCVO | 10/01/2022 | |||
Street Construction Update | HRCVO | 10/01/2022 | Check Height Restrictions (Busses) | ||
Determine Reviewing Stand Seating | Dan Doyle | HRCVO | 10/15/2022 | ||
Draft Parade Script | HRCVO | 10/15/2022 | |||
Determine Parade Lineup | HRCVO | 10/15/2022 | |||
Determine Car Lineup | HRCVO | 10/15/2022 | In Progress | ||
Determine/Order HRCVO Awards | Dan Doyle | HRCVO | 10/15/2022 | ||
Send Parade Lineup Notifications | HRCVO | 10/25/2022 | |||
Send Parade Script | HRCVO | 10/25/2022 | |||
Construct Number Placards for Parade Units | Dan Doyle | HRCVO | 10/25/2022 | ||
Reviewing Stand Seating Plan | Dan Doyle | HRCVO | 10/27/2022 | ||
Coordinate Show Mobile Set Up | Bob Freitag | HRCVO | 10/27/2022 | 10 November @ 9 AM | |
Parade Marshal Training Session | Dan Doyle | HRCVO | 10/30/2022 | ||
Pickup Water | Vietnam Veterans of America Tidewater Chapter 48 | HRCVO | 11/09/2022 | ||
Show Mobile Setup | Bob Freitag | HRCVO | 11/10/2022 | Co-Sponsor support required | |
Mark Off Parade End Point | HRCVO | 11/10/2023 | |||
Mark Off Car Pickup Area | HRCVO | 11/10/2023 | |||
Mark Off Car Drop Off Area | HRCVO | 11/10/2023 | |||
Set up Chairs | HRCVO | 11/11/2023 | Chair Company/Volunteers | ||
Reviewing Stand | |||||
VIP Section | Rope Off (bullets from storage) - Post Marshals | ||||
Band | |||||
Spectators | |||||
Water Distributed | Vietnam Veterans of America Tidewater Chapter 48 | HRCVO | 11/11/2023 | Band Area- Reviewing Stand- VIP Seating Area- Parade Marshals | |
Marshals at Parade Lineup Area | Dan Doyle | HRCVO | 11/11/2023 | All Marshals have entire parade lineup | |
Marshals at Parade End Point | HRCVO | 11/11/2023 | |||
Marshals at Car Drop Off Area | HRCVO | 11/11/2023 | |||
Send all VIP Cars to Lineup spot | HRCVO | 11/11/2023 | |||
Start Parade | Dan Doyle | HRCVO | 11/11/2023 | ||
Lessons Learned Review | Dan Doyle | HRCVO | 11/22/2023 | ||
Mail Thank You Letters | Dan Doyle | HRCVO | 12/15/2023 | ||
Area Chairmen: | |||||
Parade Marshals | Dan Doyle | ||||
Show Mobile | Bob Freitag | ||||
Luncheon | Venetta Charles | ||||
Logistics | Mike Maliniak | ||||
Car Coordinator | |||||
Rifle Salute | Mike Maliniak | ||||
Press Coverage | Bob Randall | ||||