Parade POAM Live Form

wdt_ID Issue Point of Contact Responsible Party Date Required Date Complete Remarks
1 Inventory Signs for Marching Units Dan Doyle HRCVO 1 February 1 February
2 Inventory Placards for VIP Cars Dan Doyle HRCVO 1 February 1 February
3 Draft Proclamation for Mayors Signature Bob Freitag HRCVO 1 March 24 January
4 Complete Luncheon Contract Venetta Charles HRCVO 15 March 31 March Finalize Date and Time.
5 Grand Marshal Nominations Bob Freitag HRCVO 28 March 28 March 5 Mayors
6 Update the VA is for Lovers Website Mike Maliniak HRCVO 1 April 31 March (https://virginia.extranet.simpleviewcrm.com/#/display)
7 Order Replacement Parade Signs Mike Maliniak HRCVO 1 April Not Required https://www.signsonthecheap.com
8 Approve Proclamation Bob Freitag SCV 1 April 24 January Co-Sponsor
9 Street Construction Update Dan Doyle HRCVO 1 April 31 March New Parade Route Approved
10 Submit Flyover Request Bob Freitag HRCVO 1 August 90 days prior to event
11 Submit Lead Band Request Mike Maliniak HRCVO 1 April 1 April https://www.tradoc.army.mil/Organizations/TRADOC-Staff/TRADOC-Band/ – Fleet Forces Band primary this year
12 Provide Fund Raising Letters HRCVO 1 April Not Required
13 Submit Veterans Day Regional Site Application Teresa Diaz/Barbara Morrison Virginia Beach 1 April 1 April Bob Freitag support
14 Confirm Next Year Co-Sponsor Dan Doyle HRCVO 15 April 10 May Knights of Columbus confirmed
15 Select Grand Marshal Dan Doyle HRCVO 24 April 28 March 5 Tidewater Mayors
16 Co-Sponsor select Co-Marshall Co-Sponsor SCV 24 April 28 March
17 Finalize Luncheon Costs Dan Doyle HRCVO 1 May 31 March
18 Determine Parade Invitation List Mike Maliniak HRCVO 1 May 22 April
19 Schedule Proclamation Signings Bob Freitag HRCVO 1 May 19 August Co-Sponsor support required
20 Determine Parade Coordination Scheme Dan Doyle HRCVO 1 May Need to identify area chairmen: Car Coordinator Parade Marshals Show Mobile Rifle Salute Luncheon Logistics
21 Request Insurance Waiver Dan Doyle HRCVO 1 May Not Required Long term waiver provided
22 Coordinate with Virginia Beach Fine Arts Director regarding High School Bands Mike Maliniak HRCVO 1 May 24 April Email sent
23 Submit Grand Marshal picture and biography for program Bob Freitag Nominating Organization 27 May 25 July
24 Submit Co-Marshal picture and biography for program Co-Sponsor SCV 27 May 25 April
25 Review Parade Budget Mike Maliniak HRCVO 27 May 11 May
26 Coordinate Parade Press Coverage Bob Randall? HRCVO 1 June WTKR Streaming?
27 Determine VIP Invitation List Mike Maliniak HRCVO 1 June 20 May
28 Determine Flyover Provider Bob Freitag HRCVO 1 October
29 Request Parade Permit Dan Doyle HRCVO 1 June 31 March Waiver Requested
30 Mail Standard Group Invitations Mike Maliniak HRCVO 1 June 10 May
31 Mail VIP Invitations Mike Maliniak HRCVO 1 July 25 May
32 Request Rifle Salute Mike Maliniak HRCVO 1 July 30 May VBPD Confirmed – SGT Ricardo
33 Street Construction Update Dan Doyle HRCVO 1 July 25 April Check Height Restrictions (Busses)
34 Print Luncheon Tickets Mike Maliniak HRCVO 1 July 20 June 300
35 Order Folding Chairs Mike Maliniak HRCVO 1 July 15 June 200 donated from ODU ***
36 Order Golf Carts Mike Maliniak HRCVO 1 July 11 July 2
37 Order Portable Facilities Mike Maliniak HRCVO 1 July 25 May 4 – Contract Confirmed
38 Provide Chaplain Info for Ceremony and Luncheon Co-Sponsor SCV 24 July 25 July
39 Finalize Program Layout Bob Freitag HRCVO 24 July In Progress
40 Verify Signs for Marching Units Dan Doyle HRCVO 24 July Poles/Hardware
41 Verify Placards for VIP Cars Dan Doyle HRCVO 24 July
42 Approve News Release Dan Doyle HRCVO 24 July 15 August Waiting on Mayor
43 Send News Release Teresa Diaz/Barbara Morrison Virginia Beach 15 August Waiting on Mayor
44 Coordinate Parade Volunteers Dan Doyle HRCVO 15 August Parade Marshals (20) Car Line-up (3) Car Drop-off (3) VIP Seating (3) Setup/Clean up
45 Set Up meeting with Rec Services Dan Doyle HRCVO 15 August 23 September 7 October
46 Request 10 cases of water Vietnam Veterans of America – Tidewater Chapter 48 HRCVO 1 September
47 Verify Convention Center will be OPEN. Dan Doyle HRCVO 1 September
48 Verify 17th St/Atlantic Avenue Rest Rooms will be OPEN. Dan Doyle HRCVO 1 September Resort management will try
49 Determine Parking Scheme Dan Doyle HRCVO 1 September
50 Determine Parade Master of Ceremonies Dan Doyle HRCVO 1 September 10 May Lanny White
51 Coordinate Parade Sound System Bob Freitag HRCVO 1 September Virgil
52 Determine Box Lunch Requirements HRCVO 1 September 23 September None
53 Determine Car Providers HRCVO 1 October In Progress
54 Schedule Parade Marshal Training Session Dan Doyle HRCVO 1 October
55 Parade Applications Due Organizations HRCVO 1 October
56 Street Construction Update Dan Doyle HRCVO 1 October Check Height Restrictions (Busses)
57 Determine Reviewing Stand Seating Dan Doyle HRCVO 15 October
58 Draft Parade Script HRCVO 15 October
59 Determine Parade Lineup HRCVO 15 October
60 Determine Car Lineup HRCVO 15 October In Progress
61 Determine/Order HRCVO Awards Dan Doyle HRCVO 15 October
62 Send Parade Lineup Notifications HRCVO 25 October
63 Send Parade Script HRCVO 25 October
64 Construct Number Placards for Parade Units Dan Doyle HRCVO 25 October
65 Reviewing Stand Seating Plan Dan Doyle HRCVO 27 October
66 Coordinate Show Mobile Set Up Bob Freitag HRCVO 27 October 31 March 10 November @ 9 AM
67 Parade Marshal Training Session Dan Doyle HRCVO 30 October
68 Pickup Water Vietnam Veterans of America – Tidewater Chapter 48 HRCVO 9 November
69 Show Mobile Setup Bob Freitag HRCVO 10 November Co-Sponsor support required
70 Mark Off Parade End Point HRCVO 1800 10 November
71 Mark Off Car Pickup Area HRCVO 1800 10 November
72 Mark Off Car Drop Off Area HRCVO 1800 10 November
73 Set up Chairs – Review Stand – VIP – Band – Spectators HRCVO 0730 11 November ***200 from ODU and BOX truck from POI – need at least 8-10volunteers for 11/10/2022 pick up and 11/11/2022 return
74 Water Distributed Vietnam Veterans of America – Tidewater Chapter 48 HRCVO 0730 11 November Band Area Reviewing Stand VIP Seating Area Parade Marshals
75 Marshals at Parade Lineup Area Dan Doyle HRCVO 0730 11 November All Marshals have entire parade lineup
76 Marshals at Parade End Point HRCVO 0730 11 November
77 Marshals at Car Drop Off Area HRCVO 0730 11 November
78 Send all VIP Cars to Lineup spot HRCVO 0845 11 November
79 Start Parade Dan Doyle HRCVO 0900 11 November
80 Lessons Learned Review Dan Doyle HRCVO 22 November
81 Mail Thank You Letters Dan Doyle HRCVO 15 December
82 Area Chairmen:
83 Parade Marshals Dan Doyle
84 Show Mobile Bob Freitag
85 Luncheon Mike Maliniak/Venetta Charles
86 Logistics Mike Maliniak
87 Car Coordinator Mike Maliniak
88 Rifle Salute Mike Maliniak
89 Press Coverage Bob Randall
Issue Point of Contact Responsible Party Date Required Date Complete Remarks